Renting a meeting room for a few hours should be simple. In practice you run into pages with no prices, rooms that require a membership, equipment fees that appear on the invoice, and hotel rooms that cost a full day's rate for a 90-minute meeting. Here is how it works with us, with the numbers, and the questions to ask everywhere else.
Our meeting rooms seat 4 to 14 people, depending on the room. The network has 37 of them across eight locations. In and around Montreal: four rooms at the Angus Technopole, two in Old Montreal and four at Royalmount, in Mont-Royal.
Above 14 people you are no longer talking about a meeting room but a training room. Ours seat 20 to 40 and are rented by the half-day or the day, on request. Same for event rooms, where the price depends on the date and the number of guests. In both cases, send us the date and the headcount and we'll tell you which location can host you: it isn't bookable online, because the setup differs from one place to another.
The formula fits in one line: 10 credits per hour, per person the room can seat, and one credit is one dollar. A 4-person room is therefore $40 an hour, a 10-person room $100 an hour. You pay for the room's capacity, not the number of attendees, which means it pays to book the right size rather than the biggest one.
Anyone booking often buys credits up front, and the rate drops:
Credits work across all eight locations, not only the one where you bought them. One one-time fee applies: $85 to open an account, once, for anyone who wants an access card.
No. Meeting rooms can be booked without a membership. During your booking you get the room, but also the common areas, the high-speed wifi and the coffee. Members get a preferential rate.
This is the point people check least and that costs the most elsewhere: plenty of spaces reserve their rooms for members, or bill common-area access on top.
Every meeting room has a screen. High-speed wifi, unlimited coffee, the equipped kitchen and the common areas are included. Several rooms have a whiteboard, though not all of them.
Two pieces of advice from experience, and they apply anywhere: bring your own whiteboard markers, and bring your own HDMI cable. Those are the two objects that vanish fastest in a shared space, and you always notice at the moment you're plugging in your laptop in front of the client.
If you're comparing several places, these five questions explain almost every price gap.
For a meeting room, pick the location and the time on the rooms page. For training for 20 to 40 people, or an event, write to us with the date, the headcount and the city: we'll come back with what's available and the price.